Best Task Management Software – Top Ten Comparison

Learn what task management software is best for your team
October 1st, 2016
Adam Thornhill
Adam Thornhill
Co-Founder of Slance
task management software: find the right solution for you

Clear communication between remote teams is critical to job success. The proverbial manager walking around with a clipboard in hand is old news. As technology improves at a rapid pace, it only makes sense that your team does as well. A developing strategy to managing projects is to use task management software. Setting goals, tracking progress through milestones, and communicating in real-time are just some of the perks to utilizing task management software. This new, online form of management has been proven to increase employee efficiency and attention-span, according to researchers from the University of Hamburg. The question becomes, “What task management software will work best for my team?”

comparison table of task management software apps


Your choice of which task management software to use depends on the goals and size of the project. The pros and cons of Asana, Trello, Wrike, Basecamp, Zoho Projects, Smartsheet, Producteev, Wunderlist, Todolist, and Taskworld will be discussed in this task management software review.

The top three players

Looking for project management software with some flare? You’re in luck. Asana, Wrike, and Taskworld are your best options. All have user-friendly, aesthetically pleasing dashboards that are feature rich. They also have the most comprehensive project management tools available, including a wide array of integrations. The simple user interfaces make it easy to create multiple projects and assign team members to each. Asana, Wrike, and Taskworld value your limited time and make navigation effortless.

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Feel connected with integrations

Compatibility is key to project management. Similar to how new employees need to fit with your team, your project management software needs to fit with your existing applications. Wrike leads the field with a number of useful integrations, including Microsoft Outlook, Google Drive, Google Calendar and Google Hangouts. This means less thumb twiddling and more productivity. If you manage a large team, Wrike is your go-to project management software app – all of your team’s information is consolidated and organized is one place. Say goodbye to manhunts and hello to efficiency!

Big data, bigger analytics

If you love statistics, graphs, and insights, Taskworld is for you. It has a great analytics feature that displays how much of a particular task has been completed. Most importantly, it is designed with the user in mind. It is colorful, simple, and full of features. Taskworld is perfect for managers who love seeing exactly what their team is up to.

Get feature happy

Status tracking, due dates, progress reports and task prioritization. All sound a bit familiar? Not to worry, with Asana’s excellent project management tools, these details are taken care of. Asana removes the “Did you finish that report yet” headache from every manager’s work day. Stay connected and up-to-date on your team based projects with Asana!

Let’s talk money

Let’s face it, beyond all of the fancy features and integrations, price matters. Wrike, Asana, and Taskworld are all fairly similar, so price is the best differentiator. As with most project management tools, the level of membership increases price as well as benefits, so it’s important to balance your needs with how much you are willing to pay per user per month.


Wrike offers a completely free version for teams up to 5 members. With this, you can benefit from basic integrations such as Dropbox, and you’re also given 2GB of free space to share documents. You have access to the spreadsheet view, file sharing, and task management tools. At roughly $10 per user per month, a Professional level membership gives your team 5GB of space as well as access to GANTT charts, advanced integrations, unlimited collaborators, and shareable downloads. For those with larger teams, the Business membership at $24 per user per month entitles teams to all Professional features, 50GB of space, time tracking, salesforce integration and more!


Taskworld’s Business membership pricing is determined by the number of users. For example, a five-member team costs $25 per month, and a 15-member team costs close to $100 per month. Taskworld is more expensive than Wrike, but bear in mind it does offer a bespoke analytics feature. If you manage a medium to large team, the cost involved is trivial when you consider all of the benefits.


In terms of pricing, Asana wins the battle of the top three. It’s ideal for small teams up to 15 people, since the free version provides basic dashboards and unlimited projects, tasks, and conversations. In order to benefit from the “Premium” membership with features like admin controls, private teams and support (to name but a few), you can pay about $9 per user per month. Simply put, Asana is the best value for money task management software app.

Close contenders

Other task management tools that came close were Trello, Zoho Projects, Smartsheet, and Basecamp. Although these apps fall short in the number of integrations and price, they excel in either ease-of-use or overall interface design.

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Of these four close contenders, Trello seems to come out on top. It has a Pinterest-like board and card system of organizing that’s really intuitive. However, searching and using the integrations available does not come so easy.

Zoho Projects

If you love simplicity and easy-to-use websites, Zoho Projects is an ideal fit. Its exceptional interface makes it easy to access and find all of its features. Although, it does fall short with a lack of integrations.


If you value efficient projects, Smartsheet is your go-to task management software. Simplicity is the name of the game, and with Smartsheet, that is precisely what you are getting. Teams can find what they are looking for without hassle. It may not be pretty but it gets the job done.


Basecamp is another task management software app with many features but virtually no integrations. However, the dashboard has large tabs that are easy to navigate, including chats, task creation, and scheduling

Avoiding laggards

The remaining task management tools simply do not have what it takes to cater to all of your project management needs. Producteev’s poor usability and navigation make it a chore for teams to find projects, comments, and imported files. Todolists single feature of creating projects and sub-tasks limit its capability and versatility for teams. Wunderbar lacks nearly every feature a team would expect, save printing and sharing a task list via email. Combining all of these pitfalls results in task management software apps that no team, big or small, would ever consider using.

The choice is yours

Ranging in design, price, and the number of features and integrations, it is important to consider all of the above factors when making your decision as to which task management software is best for your team. Problems such as scheduling, team cooperation, time-tracking, and task delegation are solved uniquely with each with each of these task management software apps. Hopefully this comparison of the top 10 best task management software apps will aid you in making a more sound financial investment for your team. Good luck!

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  • To tell if a comparison chart is genuine or biased to sell one specific product, look at the tick density. If there are ticks in more than 75% of the boxes, this is a red flag. This is because the poor quality product that is being pushed has less than 25% of its features not commonly duplicated by the competition. This chart is a curious example because comparing the software is well over the 75% mark, then a small selection of available add-ons makes it look more like a genuine comparison.

    The next red flag is the presence of some columns with nearly 100% ticks. This is an indication that the criteria is based on the product being pushed, not the common need of the market or table viewer. This occurs when major needs or criteria are left off the chart because the product being pushed does not meet them. In this situation it is useful to scan down the criteria columns for false entries such as functions that most people would not want in that type of application.

    If you see a comparison table like this, step back, list off the top ten features you are looking for that you would not expect in all applications, and see if they are in the table. For example, if comparing mobile phones, and you really need it to be able to accept carrier calls, this should not be a feature in a comparison table because all mobile phones have this feature. But if you require a 32 megapixel camera, add it to your list.

    • Andrius Žilėnas

      Good points!
      + this table lacks row about free/paid limitations
      + and finally – this table should be as sheet, not as picture